** The following document is a draft of the minutes and the not the official approved minutes **
Minutes for the City Council Regular Meeting
200 S. Main St., Cibolo, Texas 78108
February 25, 2025, 6:38 PM - February 25, 2025, 10:23 PM
Roll Call: (The following members were in attendance)
1. Call to Order
2. Roll Call and Excused Absences
2.A. Excused Absence-
3. Invocation
4. Pledge of Allegiance
5. Proclamation
5.A. Proclamation for Designating March 1st as International Women of Color Day and March 8th as International Women’s Day. (Amparo Vasquez)- 6:38 PM
6. Citizens to be Heard
7. Public Hearing
7.A. Conduct a Public Hearing regarding a Conditional Use Permit (CUP) request to allow a Local Convenience Store with Fuel Sales (larger than 5,000 square feet) in a Retail/Office (C-3) District for certain real property located at 1636 FM 1103, legally described as Cibolo Creek Center, Block 1, Lot 1.- 6:57 PM
Public Hearing was opened at 7:02 PM and closed at 7:02 PM
8. Consent Agenda - Consent Items (General Items)
Item was motioned for To Approve by Randy Roberts seconded by Katie Cunningham resulting in a vote of 7-0-0-0-0
8.A. Approval of the November 2024 Revenue & Expense Report pending final acceptance of the City's financial audit for the 24/25 fiscal year.- 7:03 PM
8.B. Approval of the November 2024 Check Register.- 7:03 PM
8.C. Approval of the Replat of the Noble Group subdivision.- 7:03 PM
9. Staff Update
9.A. Administration- 7:04 PM
9.B. Fire Department- 7:10 PM
9.C. Quarterly Report on the use of See Click Fix (Mr. Beekman)- 7:10 PM
10. Ordinances
10.A. Approval/Disapproval of an Ordinance of a proposed amendment to an ordinance for restricted and regulated parking surrounding the city hall complex. (Chief Andres)- 7:15 PM
Item was motioned for To Approve by Joel Hicks seconded by Randy Roberts resulting in a vote of 6-1-0-0-0 Opposed by Robert Mahoney
11. Executive Session
11.A. Project Theo. (Mr. Hardin)-
11.B. Project Freeze. (Mr. Hardin)-
11.C. Tolle Road Acquisition. (Mr. Reed)-
11.D. Legal proceeding regarding certain working conditions at the police department. (Mr. Hyde)-
11.E. Discussion regarding the performance and responsibilities of the City Manager, including responsiveness, compliance and adherence to the Council's motion/direction. (Councilwoman Sanchez-Stephens)-
11.F. Discussion on Mayor's delegation of authority. (Councilwoman Sanchez-Stephens)-
11.G. Receive legal advice regarding Attorney General Ruling OR2025-003949. (Mr. Hyde)-
12. Open Session
13. Resolution
13.A. Approval/Disapproval of a Resolution determining a public necessity to acquire real property interests in certain properties and authorizing the acquisition of property rights by the exercise of the power of eminent domain for the Tolle Road Reconstruction Project; authorizing the city attorney to take all steps necessary to acquire the needed property rights in compliance with all applicable laws and regulations, specifically including Chapter 21 of the Texas Property Code; and finding and determining that the meeting at which this resolution is passed, by a record vote, is open to the public as required by law. (Mr. Reed)- 9:56 PM
Item was motioned for To Table by Katie Cunningham seconded by Joel Hicks resulting in a vote of 7-0-0-0-0
14. Discussion/Action
14.A. Discussion/Action to approve a Professional Services Agreement with Lionheart Places, LLC for the Old Town/Downtown Master Plan and authorize the City Manager to execute the Agreement in the amount of One Hundred Sixty Thousand Dollars ($160,000). (Mr. Spencer)- 9:56 PM
Item was motioned for To Approve by Joel Hicks seconded by Katie Cunningham resulting in a vote of 7-0-0-0-0
14.B. Discussion/Action to consider a request to release a 17 acre tract, described as ABS: 134 SUR Jose Flores; and, a 2 acre tract, described as ABS: 134 SUR Jose Flores, generally located at the 1100 block of Bolton Road, in Guadalupe County, from the City of Cibolo's 5-mile extraterritorial jurisdiction (ETJ). (Mr. Vasquez)- 7:19 PM
Item was motioned for To Deny by Joel Hicks seconded by Randy Roberts resulting in a vote of 7-0-0-0-0
14.C. Discussion/Action to consider a request to release a 19.06 acre tract of land, Pedro San Miguel Survey No.256, Abstract No. 227, Volume 567, Page 876, Deed of Records of Guadalupe County; and, a 4.26 acre tract, described as ABS: 227 SUR: P Miguel, Guadalupe County, generally located at 5711 Green Valley Road, from the City of Cibolo's 5-mile extraterritorial jurisdiction (ETJ). (Mr. Vasquez)- 7:24 PM
Item was motioned for To Deny by Joel Hicks seconded by Randy Roberts resulting in a vote of 7-0-0-0-0
14.D. Discussion/Action regarding the appointment of a Board of Trustees member to the Canyon Regional Water Authority and bring back a resolution to the next meeting appointing that person to the Board. (Ms. Cimics)- 9:58 PM
Item was motioned for To Approve by Joel Hicks seconded by Donetta Roberts resulting in a vote of 7-0-0-0-0
Item was motioned for To Approve by Joel Hicks seconded by Norma Sanchez-Stephens resulting in a vote of 7-0-0-0-0
14.E. Discussion/Action regarding the appointment of a representative to the Canyon Regional Water Authority Board of Managers and bring back a resolution to the next meeting appointing that person to the Board. (Ms. Cimics) - 10:01 PM
Item was motioned for To Approve by Joel Hicks seconded by Katie Cunningham resulting in a vote of 7-0-0-0-0
14.F. Discussion/Action on hiring a facilitator to work with the city council. (Councilwoman D. Roberts)- 10:02 PM
Item was motioned for To Table by Donetta Roberts seconded by Katie Cunningham resulting in a vote of 7-0-0-0-0
14.G. Discussion/Action on the FY25 Strategic Partnership Grant Program. (Mr. Hugghins)- 10:04 PM
Item was motioned for To Approve by Norma Sanchez-Stephens seconded by Donetta Roberts resulting in a vote of 7-0-0-0-0
14.H. Discussion/Presentation on the update of the 2024 Racial Profiling Report. (Chief Andres) - 10:08 PM
Item was motioned for To Table by Joel Hicks seconded by Katie Cunningham resulting in a vote of 7-0-0-0-0
14.I. Discussion/Action regarding the interpretation of the City Charter as it relates to the mayor's authority to vote. (Councilman Hicks)- 10:08 PM
Item was motioned for To Approve by Norma Sanchez-Stephens seconded by Katie Cunningham resulting in a vote of 3-4-0-0-0 Opposed by Jeff McGlothin, Robert Mahoney, Randy Roberts, Donetta Roberts
Item was motioned for To Approve by Joel Hicks seconded by Norma Sanchez-Stephens resulting in a vote of 3-4-0-0-0 Opposed by Robert Mahoney, Jeff McGlothin, Randy Roberts, Katie Cunningham
14.J. Discussion /Action on hiring a new legal services for reassignment of all present and new projects from Hyde Kelley LLP. (Councilwoman Sanchez-Stephens)- 10:17 PM
14.K. Discussion/Action on hiring a new legal service to assist and advise with upcoming Charter Review. (Councilwoman Sanchez-Stephens)- 10:18 PM
Item was motioned for To Approve by Norma Sanchez-Stephens seconded by Katie Cunningham resulting in a vote of 3-4-0-0-0 Opposed by Donetta Roberts, Randy Roberts, Jeff McGlothin, Robert Mahoney
14.L. Discussion from Councilmembers that have attended seminars, events, or meetings. (Council)- 10:19 PM
14.M. Discussion on items the City Council would like to see on future agendas. (Council)- 10:20 PM
14.N. Discussion on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. (Ms. Cimics)- 10:22 PM
15. Adjournment
15.A. Adjourn Meeting- 10:23 PM
Item was motioned for To Approve by Joel Hicks seconded by Randy Roberts resulting in a vote of 7-0-0-0-0