1. CLOSED SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 6:15 P.M.
1.A. Call to Order/Roll Call-
Mayor Marick called the Closed Session to order at 6:15 p.m., all members were present.
1.B. Public Comment-
None.
1.C. Conference with Legal Counsel Pursuant to Government Code §54956.9(d)(2) – Carey Parro v. City of Brea, WCAB ADJ4183727 and ADJ12642150 Compromise and Release (C&R)-
Mayor Marick adjourned the Closed Session at 6:27 p.m.
2. STUDY SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 6:30 P.M.
2.A. Call to Order/Roll Call-
Mayor Marick called the Study Session to order at 6:30 p.m., all members were present.
2.B. Public Comment-
None.
2.C. Clarify Regular Meeting Topics -
None.
2.D. Designate Voting Delegate and Alternate for the League of California Cities Annual Conference and Expo, October 16-18, 2024, Long Beach Convention Center-
The City Council designated Mayor Pro Tem Stewart as the Voting Delegate and Council Member Hupp as the Voting Alternate for the League of California Cities Annual Conference and Expo, October 16-18, 2024.
2.E. Council Member Reports/Requests-
Mayor Pro Tem Stewart announced that the League of California Cities divisional meeting will be held on August 22 and Council Member Simonoff will attend.
Mayor Marick adjourned the Study Session at 6:32 p.m.
3. GENERAL SESSION - COUNCIL CHAMBERS PLAZA LEVEL - 7:00 P.M.
3.A. Call to Order/Roll Call
Mayor Marick called the General Session to order at 7:00 p.m., all members were present.
3.B. Pledge of Allegiance: Boy Scout Troop 707
Boy Scout Troop 707 led the Pledge of Allegiance.
3.C. Invocation: Pastor Eric Clausen, The Cause Church
Pastor Eric Clausen, Christ Lutheran Church, led the Invocation.
3.D. Report - Prior Study Session
City Manager Gallardo provided a report on the prior Study Session.
3.E. Community Announcements
Mayor Marick announced that this year's State of the City will be available for the entire community to view on Tuesday, August 27, beginning at 7:00 p.m. She indicated that the State of the City is an opportunity for the community to learn about what has been accomplished this past year, and what is planned for Brea's future. She added that the State of the City will be available to watch on-demand on the Brea TV streaming app, online at cityofbrea.net/breatv, or on the City's YouTube channel.
3.F. Matters from the Audience
Craig Farris spoke about the Brea Historical Society's commemoration of the "The Big Game", celebrating the 100th anniversary of Babe Ruth playing baseball in Brea. He encouraged the community to attend the event on October 26.
Rick Champion, Assistant Superintendent of Business Services, Brea Olinda Unified School District, highlighted the collaboration between the School District and the City of Brea. He expressed gratitude to City staff, Commissions, and Committees for their hard work and dedication on shared projects, future developments, and a continued partnership.
Brinda Leon, Superintendent, Brea Olinda Unified School District, shared information regarding an upcoming initiative to re-modernize various school facilities, such as the Brea Junior High School, by implementing a new bond measure. She asked the City Council and the community for their support to pass this initiative.
Sean Thomas announced his candidacy for the City's Treasurer and expressed gratitude to City staff for assisting him through the nomination process.
Scott Hupp announced that the Brea Rotary Club and Brea Lion's Club will be bringing back the Mayor's Cup Golf Fundraiser on Thursday, September 12. He announced that the event will be held at the Coyotes Hills Golf Club, and all proceeds will be used to support the Brea High School Student athletes.
Bill Klovstad invited the community to the El Rodeo Equestrian Center for riding lessons and horse shows. He also announced his candidacy for member of the City Council.
Joe Allemand congratulated the City's success with the Concerts in the Park and suggested organizers increase the size of the dance floor at city events.
3.G. Response to Public Inquiries
City Manager Gallardo responded to public inquiries.
4. ADMINISTRATIVE ITEMS
4.A. 2024 Investment Advisory Committee (IAC) Annual Update Presentation and City Treasurer Presentation - Long-term Debt Obligation Overview
Deputy Director of Administrative Services Lo spoke about the background of the Investment Advisory Committee and introduced members in attendance.
Daniel Delaney, Chandler Asset Management, provided an overview of Chandler's strategies and objectives; employment and inflation trends; the Federal Reserve and bond yields; the City's portfolio summary; purchase yields, long-term performance, compliance, and trust structure; and benefits.
Keith Stribling, PFM Asset Management, provided an overview of the City's PARS Pension and OPEB portfolio summary.
City staff and consultants answered City Council questions regarding management fees and embedded fund fees.
City Treasurer Eby provided an overview of Brea's General Fund Obligations, water revenue bonds, Successor Agency to the Redevelopment Agency Bonds, and pension and release of obligations. She responded to questions from City Council on the reissuance of bonds and the monitoring of interest rates.
5. CONSENT CALENDAR
Motion was made by Mayor Pro Tem Stewart and seconded by Council Member Simonoff to approve City Consent Calendar Items 5A - 5Q. Motion passed 5-0-0-0 (Ayes: Marick, Stewart, Hupp, Simonoff, Vargas).
5.A. July 16, 2024 City Council Regular Meeting Minutes
The City Council approved the July 16, 2024 City Council Regular Meeting Minutes as written.
5.B. Site Maintenance & Restoration Agreement for Gaslight Square
The City Council approved the Site Maintenance & Restoration Agreement for Gaslight Square; authorized the City Manager to execute the Site Maintenance & Restoration Agreement and any non-monetary contract amendments and ancillary documents required for implementation of the Site Maintenance & Restoration Agreement; and authorized the City Clerk to record the Site Maintenance & Restoration Agreement for Gaslight Square.
5.C. Encroachment, Maintenance, & Restoration Agreement for Restaurant at 120 S. Brea Blvd.
The City Council approved the Encroachment, Maintenance, & Restoration Agreement for the restaurant at 120 S. Brea Blvd; authorized the City Manager to execute the Encroachment, Maintenance, & Restoration Agreement and any non-monetary contract amendments and ancillary documents required for implementation of the Encroachment, Maintenance, & Restoration Agreement; and authorized the City Clerk to record the Encroachment, Maintenance, & Restoration Agreement for restaurant at 120 S. Brea Blvd.
5.D. Local Housing Trust Fund Grant Application Submission to the California Department of Housing and Community Development
The City Council adopted Resolution No. 2024-056, authorizing the submission of a Local Housing Trust Fund grant application to the California State Department of Housing and Community Development; authorized the City Manager, or his designee, to execute all documents and agreements necessary to accept the funds, if awarded; and amended the Fiscal Year 2024-25 Operating Budget to accept any potential award of funds to be allocated to the City’s Housing Trust Fund (270).
5.E. Purchase of Firefighter Turnouts
The City Council authorized the Purchasing Agent or designees to issue purchase orders in an amount not-to-exceed $63,000 for the purchase of LION brand firefighter turnouts from AllStar Fire Equipment, Inc.
5.F. Police Department Crime Scene Scanning Software Purchase
The City Council approved the Police Department's purchase of one Trimble X9 Laser Scanner Package, including supplemental equipment/software and onsite training, from California Surveying & Drafting Supply (CSDS) for $91,034.03.
5.G. Police Department Helmet & Face Shield Purchase
The City Council approved the purchase of 64 Busch Ballistic Helmets with Protech Riot Impact Visors from Curtis Blue Line for $56,364.48.
5.H. FY 2024-25 Vehicle and Equipment Purchase Schedule
The City Council authorized the Purchasing Agent to issue purchase orders in an amount not-to-exceed $1,320,600 for various City vehicles and equipment described in the FY 2024-25 Vehicles and Equipment Schedule.
5.I. Statement of Investment Policy for the City/Brea Successor Agency to the Brea Redevelopment Agency
The City Council reviewed and approved the City of Brea/Successor Agency to the Brea Redevelopment Agency Statement of Investment Policy.
5.J. Investment Policy Guidelines for the City of Brea's Other Post Employment Benefits (OPEB) Trust Fund
The City Council reviewed and approved the Investment Guidelines for the City's Other Post Employment Benefits (OPEB) Trust Fund through Public Agency Retirement Services (PARS).
5.K. Investment Policy Guidelines for the City of Brea's Employee Benefits Fund Pension Plan
The City Council reviewed and approved the Investment Policy Guidelines for the City of Brea’s Employee Benefits Fund Pension Plan through Public Agency Retirement Services (PARS).
5.L. One Year Agreement with HdL Companies for Business License Administration and Avenu Insight & Analytics for Sales and Property Tax Analysis
The City Council approved a one (1) year agreement with HdL Companies for Business License Administration and a one (1) year agreement with Avenu Insights & Analytics for Sales and Use Tax (SUTA) and property tax audit, analysis, reports and information services.
5.M. Safe Streets and Road for All Grant Application Submission to the Department of Transportation
The City Council authorized the submission of a Safe Streets and Roads for All grant application to the Department of Transportation; authorized the City Manager, or his designee, to execute all documents and agreements necessary to participate in the Safe Streets and Roads for All grant program; and if awarded, amend the City’s General Fund (110) budget in Fiscal Year 2024-25 by the amount awarded in the next quarterly budget adjustments and authorize the utilization of the City’s Gas Tax Fund (220) and grant-related staff costs to meet the match requirement.
5.N. Organizational Consulting Services for the Brea Police Department
The City Council authorized the City Manager to execute an agreement with Baker Tilly US, LLP to provide organizational consulting services for the Brea Police Department in the amount of $63,950 and up to 10% ($6,395.00) for contingency work.
5.O. Monthly Report of Investments for the City of Brea for Period Ended June 30, 2024
The City Council received and filed Monthly Report of Investments for the City of Brea for Period Ended June 30, 2024.
5.P. Monthly Report of Investments for the City of Brea for Period Ended July 31, 2024
The City Council received and filed Monthly Report of Investments for the City of Brea for Period Ended July 31, 2024.
5.Q. July Outgoing Payment Log and July 5, 12, 19, 26 and August 2, 9 City Disbursement Registers
The City Council received and filed July Outgoing Payment Log and July 5, 12, 19, 26 and August 2, 9 City Disbursement Registers.
6. CITY/SUCCESSOR AGENCY - CONSENT
Motion was made by Council Member Simonoff and seconded by Council Member Hupp to approve City/Successor Agency Consent Calendar Items 6A and 6B. Motion passed 5-0-0-0 (Ayes: Marick, Stewart, Hupp, Simonoff, Vargas).
6.A. Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended June 30, 2024
The City Council as the Successor Agency received and filed Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended June 30, 2024.
6.B. Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended July 31, 2024
The City Council as the Successor Agency received and filed Monthly Report of Investments for the Successor Agency to the Brea Redevelopment Agency for Period Ended July 31, 2024.
7. ADMINISTRATIVE ANNOUNCEMENTS
7.A. City Manager-
None.
7.B. City Attorney-
None.
7.C. Council Requests-
Council Member Simonoff requested staff bring an item to a future council meeting to take an affirmative position in support of State Proposition 36. Mayor Marick concurred with this request.
Mayor Pro Tem Stewart announced that the City of Brea was honored to present a Proclamation for August 7, National Purple Heart Day, to the Brea VFW Post 5384.
8. COUNCIL ANNOUNCEMENTS
8.A. Council Announcements
None.
9. ADJOURNMENT
9.A. Meeting Adjournment
Mayor Marick adjourned the General Session at 8:04 p.m. in memory of former Parks, Recreation and Human Services Commissioner Wil Shaw.