City of Brea
Tuesday, January 16, 2024, 7:00 PM
1. CLOSED SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 6:00 P.M.
1.A. CALL TO ORDER/ROLL CALL
1.B. PUBLIC COMMENT
1.C. Conference with Legal Counsel Pursuant to Government Code Section 54956.9(d)(2) - Anticipated Litigation. Significant Exposure to Litigation: 1 potential case. Facts and Circumstances: Shenkman & Hughes, PC California Voting Rights Act Claim
2. STUDY SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 6:20 P.M.
2.A. CALL TO ORDER/ROLL CALL
2.B. PUBLIC COMMENT
2.C. CLARIFY REGULAR MEETING TOPICS
2.D. Discussion Item - Southern California Association of Governments Annual Conference Delegate and Alternate
2.E. Mayor Appointments
2.F. Affordable Housing Tenant Recertification Process Discussion
2.G. COUNCIL MEMBER REPORT/REQUESTS
3. GENERAL SESSION - COUNCIL CHAMBERS PLAZA LEVEL - 7:00 P.M.
3.A. CALL TO ORDER/ROLL CALL
3.B. PLEDGE OF ALLEGIANCE: Boy Scout Troop 707
3.C. INVOCATION: Pastor Dan Crane, Formation Church
3.D. PRESENTATION: Visiting Students from Brea Sister City - Anseong, Korea
3.E. PRESENTATION: Orange County Mosquito and Vector Control District Awareness Campaign Recognition
3.F. PRESENTATION: Cal Cities (League of California Cities)
3.G. PRESENTATION: Business of the Quarter
3.H. REPORT- PRIOR STUDY SESSION
3.I. COMMUNITY ANNOUNCEMENTS
3.J. MATTERS FROM THE AUDIENCE
3.K. RESPONSE TO PUBLIC INQUIRIES
4. PUBLIC HEARING
4.A. Adoption of a resolution approving the City’s Fiscal Year 2024-25 Grant Application to the County of Orange for the Community Development Block Grant Program (CDBG)
5. ADMINISTRATIVE ITEMS
5.A. Waive Full Reading and Introduce Ordinance No. 1239, Prohibiting Large Truck Use of Carbon Canyon Road (State Route 142) and Approve CEQA Exemption Determination
5.B. Presentation and Adoption of Cultural Arts Master Plan
6. CONSENT CALENDAR
6.A. December 19, 2023 City Council Regular Meeting Minutes
6.B. Adopt Resolutions Authorizing the Director of Public Works to Prepare and File Reports Relating to Annual Maintenance Assessment in Landscape and Lighting Maintenance Districts 1 through 7
6.C. Professional Services Agreements for As-Needed Citywide Document Scanning Services
6.D. Upcoming City Council Topics January – June 2024
6.E. Approval of Memorandum of Understanding Between the City of Brea and the Brea Fire Management Association
6.F. Adoption of new job descriptions and salary tabled for the positions of Information Technology Supervisor, Police Records and Property & Evidence Supervisor and Combination Inspector, amend the position allocation list for FY 2023/24 to reflect the changes, and place the classifications in the appropriate bargaining units for representation purposes
6.G. Accept a $77,000 Office of Traffic Safety Selective Traffic Enforcement Program Grant Award for Traffic Safety Operations
6.H. December 15 & 22, 2023 and January 5, 2024 City Disbursement Registers
7. CITY/SUCCESSOR AGENCY - CONSENT
7.A. December 15, 2023 Successor Agency Disbursement Register
8. ADMINISTRATIVE ANNOUNCEMENTS
8.A. City Manager
8.B. City Attorney
8.C. Council Requests
9. COUNCIL ANNOUNCEMENTS
9.A. Council Announcements
10. ADJOURNMENT
10.A. Meeting Adjourment
Tuesday, January 16, 2024, 7:00 PM
COUNCIL CHAMBERS
1 Civic Center Circle, Brea,California 92821
Christine Marick, Mayor Blair Stewart, Mayor Pro Tem
Cecilia Hupp, Council Member Marty Simonoff, Council Member Steven Vargas, Council Member
This agenda contains a brief general description of each item Council will consider. The City Clerk has on file copies of written documentation relating to each item of business on this Agenda available for public inspection. Contact the City Clerk’s Office at (714) 990-7756 or view the Agenda and related materials on the City’s website at www.cityofbrea.net. Materials related to an item on this agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 1 Civic Center Circle, Brea, CA during normal business hours. Such documents may also be available on the City’s website subject to staff’s ability to post documents before the meeting.
The Council encourages interested people to address this legislative body by making a brief presentation on a public hearing item when the Mayor calls the item or address other items under Matters from the Audience. State law generally prohibits the City Council from responding to or acting upon matters not listed on this agenda.
The Council encourages free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of your entire group. Council rules prohibit clapping, booing or shouts of approval or disagreement from the audience. Please silence all cell phones and other electronic equipment while the Council is in session. Thank you.
Written comments may be submitted in advance of the meeting by emailing cityclerksgroup@cityofbrea.net. Written comments received by 3 p.m. on the day of the meeting will be provided to the Council, will be made available to the public at the meeting, and will be included in the official record of the meeting.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk’s Office at (714) 990-7757. Notification 48 hours prior to the meeting will enable City staff to make reasonable arrangements to ensure accessibility. (28 CFR 35.102.35.104 ADA Title II)
The City of Brea shows both live broadcasts and replays of City Council Meetings on Brea Cable Channel 3 and over the Internet at www.cityofbrea.net. Your attendance at this public meeting may result in the recording and broadcast of your image and/or voice as previously described.
1. CLOSED SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 6:00 P.M.
CALL TO ORDER/ROLL CALL
PUBLIC COMMENT
Conference with Legal Counsel Pursuant to Government Code Section 54956.9(d)(2) - Anticipated Litigation. Significant Exposure to Litigation: 1 potential case. Facts and Circumstances: Shenkman & Hughes, PC California Voting Rights Act Claim
2. STUDY SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 6:20 P.M.
CALL TO ORDER/ROLL CALL
PUBLIC COMMENT
CLARIFY REGULAR MEETING TOPICS
Discussion Item - Southern California Association of Governments Annual Conference Delegate and Alternate
Mayor Appointments
Affordable Housing Tenant Recertification Process Discussion
COUNCIL MEMBER REPORT/REQUESTS
3. GENERAL SESSION - COUNCIL CHAMBERS PLAZA LEVEL - 7:00 P.M.
CALL TO ORDER/ROLL CALL
PLEDGE OF ALLEGIANCE: Boy Scout Troop 707
INVOCATION: Pastor Dan Crane, Formation Church
PRESENTATION: Visiting Students from Brea Sister City - Anseong, Korea
PRESENTATION: Orange County Mosquito and Vector Control District Awareness Campaign Recognition
PRESENTATION: Cal Cities (League of California Cities)
PRESENTATION: Business of the Quarter
REPORT- PRIOR STUDY SESSION
COMMUNITY ANNOUNCEMENTS
MATTERS FROM THE AUDIENCE
RESPONSE TO PUBLIC INQUIRIES
4. PUBLIC HEARING
Adoption of a resolution approving the City’s Fiscal Year 2024-25 Grant Application to the County of Orange for the Community Development Block Grant Program (CDBG)
— 1. Adopt Resolution No. 2024-001 approving the Public Facilities & Improvements application for participation in the Community Development Block Grant Program (CDBG) through the County of Orange for Fiscal Year 2024-25.
5. ADMINISTRATIVE ITEMS
This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
Waive Full Reading and Introduce Ordinance No. 1239, Prohibiting Large Truck Use of Carbon Canyon Road (State Route 142) and Approve CEQA Exemption Determination
— 1. Waive full reading and introduce Ordinance No. 1239, an Ordinance of the City Council of the City of Brea prohibiting large truck use of Carbon Canyon Road (State Road 142); and
— 2. Approve a California Environmental Quality Act (CEQA) exemption determination.
Presentation and Adoption of Cultural Arts Master Plan
— 1. Receive and file
6. CONSENT CALENDAR
The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."
December 19, 2023 City Council Regular Meeting Minutes
— 1. Approve
Adopt Resolutions Authorizing the Director of Public Works to Prepare and File Reports Relating to Annual Maintenance Assessment in Landscape and Lighting Maintenance Districts 1 through 7
— 1. Adopt Resolution Nos. 2024-002 - 2024-008 Authorizing the Director of Public Works to Prepare and File Reports Relating to Annual Maintenance Assessment in Landscape and Lighting Maintenance Districts 1 through 7.
Professional Services Agreements for As-Needed Citywide Document Scanning Services
— 1. Approve Professional Services Agreements between the City of Brea and Complete Paperless Solutions and Raycom Data Technologies for as-needed Citywide Document Scanning Services in the amount not-to-exceed $300,000 per agreement, plus up to a 10% contingency. Collectively, both agreements will not exceed the $419,124 allocated for the project; and
— 2. Authorize the City Manager to approve contingency work for required changes within the above not-to-exceed total. Funding for the project was appropriated as part of the FY 2023-25 biennial Operating Budget and is funded from the City’s General Fund (110) as well as the City’s Capital Improvement Fund (510) for GIS Record Document Conversion.
Upcoming City Council Topics January – June 2024
— 1. Receive and file report of the Upcoming City Council Topics for January – June 2024
Approval of Memorandum of Understanding Between the City of Brea and the Brea Fire Management Association
— 1. Adopt Resolution No. 2024-009 approving Memorandum of Understanding (MOU) with the Brea Fire Management Association (BFMA)
Adoption of new job descriptions and salary tabled for the positions of Information Technology Supervisor, Police Records and Property & Evidence Supervisor and Combination Inspector, amend the position allocation list for FY 2023/24 to reflect the changes, and place the classifications in the appropriate bargaining units for representation purposes
— 1. Approve Resolution No. 2024-010: 1) adopting job descriptions and salary tables for the positions of Information Technology Supervisor, Police Records and Property & Evidence Supervisor, and Combination Inspector; 2) placing the classifications in the Administrative and Professional Employees’ Association (APEA) and the Brea City Employees’ Association (BCEA) bargaining units respectively for representation purposes; and 3) amending the Position Allocation List to include these positions in the appropriate Department and/or Division.
Accept a $77,000 Office of Traffic Safety Selective Traffic Enforcement Program Grant Award for Traffic Safety Operations
— 1. Accept a $77,000 Office of Traffic Safety Selective Traffic Enforcement Program Grant Award for Traffic Safety Operations
December 15 & 22, 2023 and January 5, 2024 City Disbursement Registers
— 1. Receive and file
7. CITY/SUCCESSOR AGENCY - CONSENT
December 15, 2023 Successor Agency Disbursement Register
— 1. Receive and file
8. ADMINISTRATIVE ANNOUNCEMENTS
City Manager
City Attorney
Council Requests
9. COUNCIL ANNOUNCEMENTS
Council Announcements
10. ADJOURNMENT
Meeting Adjourment
Date Posted: January 12, 2024
City of Brea
City Council Regular Meeting
Tuesday, January 16, 2024, 7:00 PM
1. CLOSED SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 6:00 P.M.
1.A. CALL TO ORDER/ROLL CALL
1.B. PUBLIC COMMENT
1.C. Conference with Legal Counsel Pursuant to Government Code Section 54956.9(d)(2) - Anticipated Litigation. Significant Exposure to Litigation: 1 potential case. Facts and Circumstances: Shenkman & Hughes, PC California Voting Rights Act Claim
2. STUDY SESSION - EXECUTIVE CONFERENCE ROOM 3RD FLOOR - 6:20 P.M.
2.A. CALL TO ORDER/ROLL CALL
2.B. PUBLIC COMMENT
2.C. CLARIFY REGULAR MEETING TOPICS
2.D. Discussion Item - Southern California Association of Governments Annual Conference Delegate and Alternate
2.E. Mayor Appointments
2.F. Affordable Housing Tenant Recertification Process Discussion
2.G. COUNCIL MEMBER REPORT/REQUESTS
3. GENERAL SESSION - COUNCIL CHAMBERS PLAZA LEVEL - 7:00 P.M.
3.A. CALL TO ORDER/ROLL CALL
3.B. PLEDGE OF ALLEGIANCE: Boy Scout Troop 707
3.C. INVOCATION: Pastor Dan Crane, Formation Church
3.D. PRESENTATION: Visiting Students from Brea Sister City - Anseong, Korea
3.E. PRESENTATION: Orange County Mosquito and Vector Control District Awareness Campaign Recognition
3.F. PRESENTATION: Cal Cities (League of California Cities)
3.G. PRESENTATION: Business of the Quarter
3.H. REPORT- PRIOR STUDY SESSION
3.I. COMMUNITY ANNOUNCEMENTS
3.J. MATTERS FROM THE AUDIENCE
3.K. RESPONSE TO PUBLIC INQUIRIES
4. PUBLIC HEARING
4.A. Adoption of a resolution approving the City’s Fiscal Year 2024-25 Grant Application to the County of Orange for the Community Development Block Grant Program (CDBG)
5. ADMINISTRATIVE ITEMS
This agenda category is for City Council consideration of a wide variety of topics related to the City's operations. Public comments regarding items in this section should be presented during "Matters from the Audience."
5.A. Waive Full Reading and Introduce Ordinance No. 1239, Prohibiting Large Truck Use of Carbon Canyon Road (State Route 142) and Approve CEQA Exemption Determination
5.B. Presentation and Adoption of Cultural Arts Master Plan
6. CONSENT CALENDAR
The City Council/Successor Agency approves all Consent Calendar matters with one motion unless Council/Agency or Staff requests further discussion of a particular item. Items of concern regarding Consent Calendar matters should be presented during “Matters from the Audience."
6.A. December 19, 2023 City Council Regular Meeting Minutes
6.B. Adopt Resolutions Authorizing the Director of Public Works to Prepare and File Reports Relating to Annual Maintenance Assessment in Landscape and Lighting Maintenance Districts 1 through 7
6.C. Professional Services Agreements for As-Needed Citywide Document Scanning Services
6.D. Upcoming City Council Topics January – June 2024
6.E. Approval of Memorandum of Understanding Between the City of Brea and the Brea Fire Management Association
6.F. Adoption of new job descriptions and salary tabled for the positions of Information Technology Supervisor, Police Records and Property & Evidence Supervisor and Combination Inspector, amend the position allocation list for FY 2023/24 to reflect the changes, and place the classifications in the appropriate bargaining units for representation purposes
6.G. Accept a $77,000 Office of Traffic Safety Selective Traffic Enforcement Program Grant Award for Traffic Safety Operations
6.H. December 15 & 22, 2023 and January 5, 2024 City Disbursement Registers
7. CITY/SUCCESSOR AGENCY - CONSENT
7.A. December 15, 2023 Successor Agency Disbursement Register
8. ADMINISTRATIVE ANNOUNCEMENTS
8.A. City Manager
8.B. City Attorney
8.C. Council Requests
9. COUNCIL ANNOUNCEMENTS
9.A. Council Announcements
10. ADJOURNMENT
10.A. Meeting Adjourment