City of Cibolo
Tuesday, October 15, 2024, 6:30 PM
1. Call to Order
2. Roll Call and Excused Absences
2.A. Excused Absence
3. Invocation
4. Pledge of Allegiance
5. Presentation of Awards/Recognitions
5.A. Five-year Service Award to Nicole Perez.
5.B. Five-Year Service Award to Mario Troncoso.
6. Proclamations
6.A. Proclamation for Domestic Violence Awareness Month. (Ms. Montoya, Ms. Hinojosa, Ms. Strentzsh, and Ms. Kepcyk)
7. Citizens to be Heard
8. Consent Agenda - Consent Items (General Items)
8.A. Approval of the minutes of the Regular City Council Meeting held on September 24, 2024.
8.B. Approval of the July 2024 Check Register pending final acceptance of the City's financial audit for the 23/24 fiscal year.
8.C. Approval of the July 2024 Revenue and Expense Report pending final acceptance of the City's financial audit for the 23/24 fiscal year.
8.D. Approval and authorizing the City Manager to execute a work order with Colliers Engineering to provide services for FY 25 in the amount of $100,000.
9. Staff Update
9.A. Administration
9.B. Police Department/Animal Services
9.C. Information Services Department
10. Resolutions
10.A. Approval/Disapproval of a Resolution of the City of Cibolo assigning the City Attorney's Office to represent Cibolo in the Special Project of filing the CCN Transfer of 3200 acres of Wastewater Utility Service Area with the Public Utility Commission. (Mr. Hyde)
10.B. Approval/Disapproval of a Resolution of the City of Cibolo Nominating a candidate to the Guadalupe County Appraisal District for Election to the Board of Directors. (Mr. Reed/Ms. Cimics)
11. Ordinances
11.A. Approval/Disapproval of an Ordinance for a Conditional Use Permit request to allow a Convenience Storage use for 7.38 acres out of 12.7630 acres tract of certain real property located at 21105 Old Wiederstein Road, legally described as ABS: 277 SUR: J N RICHARDSON 12.7630 AC. (Ms. Huerta)
11.B. Approval/Disapproval of an Ordinance amending the Fiscal Year 2025 Fee Schedule. (Ms. Miranda)
12. Discussion/Action
12.A. Discussion/Action on the approval of the Cibolo Youth Advisory Council applicants. (Mr. Hugghins)
12.B. Discussion/Action on authorizing the City Manager to negotiate a Professional Services Agreement with Freese and Nichols to complete the Cibolo South Sanitary Sewer Master Plan. (Mr. Gomez)
12.C. Discussion/Action on FY 25 CIP Road Projects and Public Works Equipment. (Mr. Gomez)
12.D. Discussion/Action to allow the City Manager to approve an Annual Price Agreement for Road Construction Materials with Brauntex Materials for In-House Public Works Projects. (Mr. Gomez)
12.E. Discussion/Action to allow the City Manager to execute a contract with Presidio Contracting, LLC for the construction of the Trailhead Parking Lot for the Pond at HEB. (Mr. Gomez)
12.F. Discussion/Action to allow the City Manager to approve a contract with JM Pipeline LLC for the Green Valley Rd Water Main Extension. (Mr. Gomez)
12.G. Discussion/Action on Potential Modification to FY25 CIP Fire Fleet Replacement Plan. (Chief Troncoso)
12.H. Discussion/Action and authorizing the City Manager to sign the Interlocal Agreement for Fire Protection Services with Guadalupe County and the City of Cibolo. (Chief Troncoso)
12.I. Discussion/Feedback on adopting the 2021 International Fire Code with amendments. (Chief Troncoso)
12.J. Discussion/Feedback on adopting the 2021 International Codes and the 2023 National Electric Code. (Mr. Hanson)
12.K. Discussion/Presentation/Feedback on a follow-up presentation related to school traffic and a possible amendment to the City's No Parking ordinance. (Mr. Hugghins)
12.L. Discussion/Feedback on the proposed updates to the FY25-27 Council Strategic Plan Implementation Matrix and Draft Annual Report. (Mr. Reed)
12.M. Discussion on the Palm Field Subdivision Investigation Report. (Councilman Hicks)
12.N. Discussion on Park Valley Road and Haeckerville Road drainage from resident's complaints at the Council Meeting of September 24th. (Councilman Hicks)
12.O. Discussion on the fees of open house and garage sale signs. (Councilman Hicks)
12.P. Discussion from Councilmembers that have attended seminars, events, or meetings. (Council)
12.Q. Discussion on items the City Council would like to see on future agendas. (Council)
12.R. Discussion on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. (Ms. Cimics)
13. Executive Session
13.A. The deployment or implementation of critical infrastructure pertaining to the Municipal Water System.
14. Open Session
14.A. Executive Session Action
15. Adjournment
15.A. Adjourn Meeting
"City of Choice"
Tuesday, October 15, 2024, 6:30 PM
Council Chambers
200 S. Main St., Cibolo,Texas 78108
Est. Duration: 3 hr 15 min
1. Call to Order
As the presiding officer over this meeting, one of my duties is to maintain an appropriate and professional atmosphere to conduct the business of the city. Statements made during the meeting, no matter to whom they are directed, must be made with the utmost respect and dignity of others. It has become apparent that when anyone during a meeting speaks in a manner other than with dignity and respect of others it distracts from and interferes with the Council’s efforts to conduct city business in an efficient and effective manner. Such conduct during our meetings, will be admonished, called “out of order”, and the speaker will lose the floor. Any repeated conduct by a City Councilmember at the same meeting will result in that person losing the eligibility to be recognized to speak beyond one minute per any item on the agenda, other than to make a motion, second a motion or participate in a voice vote on any item.
2. Roll Call and Excused Absences
Excused Absence
3. Invocation
4. Pledge of Allegiance
5. Presentation of Awards/Recognitions
Five-year Service Award to Nicole Perez.
Five-Year Service Award to Mario Troncoso.
6. Proclamations
Proclamation for Domestic Violence Awareness Month. (Ms. Montoya, Ms. Hinojosa, Ms. Strentzsh, and Ms. Kepcyk)
7. Citizens to be Heard
This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign-In Roster prior to the start of the meeting. City Council may not deliberate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time; however, City Council may present any factual response to items brought up by citizens. (Attorney General Opinion - JC-0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimics@cibolotx.gov and vchapman@cibolotx.gov or telephone 210-566-6111 before 5:00 pm the date of the meeting.
8. Consent Agenda - Consent Items (General Items)
(All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.)
Approval of the minutes of the Regular City Council Meeting held on September 24, 2024.
Approval of the July 2024 Check Register pending final acceptance of the City's financial audit for the 23/24 fiscal year.
Approval of the July 2024 Revenue and Expense Report pending final acceptance of the City's financial audit for the 23/24 fiscal year.
Approval and authorizing the City Manager to execute a work order with Colliers Engineering to provide services for FY 25 in the amount of $100,000.
9. Staff Update
Administration
— a. Reminder of Town Hall scheduled for October 19.
— b. Meet the Candidate Night at the Noble Event Center - October 16 from 6pm to 8pm.
— c. CIP Updates
— d. RFP, RFQs, and RFBs
— e. Cibolofest Recap
Police Department/Animal Services
Information Services Department
10. Resolutions
Approval/Disapproval of a Resolution of the City of Cibolo assigning the City Attorney's Office to represent Cibolo in the Special Project of filing the CCN Transfer of 3200 acres of Wastewater Utility Service Area with the Public Utility Commission. (Mr. Hyde)
Approval/Disapproval of a Resolution of the City of Cibolo Nominating a candidate to the Guadalupe County Appraisal District for Election to the Board of Directors. (Mr. Reed/Ms. Cimics)
11. Ordinances
Approval/Disapproval of an Ordinance for a Conditional Use Permit request to allow a Convenience Storage use for 7.38 acres out of 12.7630 acres tract of certain real property located at 21105 Old Wiederstein Road, legally described as ABS: 277 SUR: J N RICHARDSON 12.7630 AC. (Ms. Huerta)
Approval/Disapproval of an Ordinance amending the Fiscal Year 2025 Fee Schedule. (Ms. Miranda)
12. Discussion/Action
Discussion/Action on the approval of the Cibolo Youth Advisory Council applicants. (Mr. Hugghins)
Discussion/Action on authorizing the City Manager to negotiate a Professional Services Agreement with Freese and Nichols to complete the Cibolo South Sanitary Sewer Master Plan. (Mr. Gomez)
Discussion/Action on FY 25 CIP Road Projects and Public Works Equipment. (Mr. Gomez)
Discussion/Action to allow the City Manager to approve an Annual Price Agreement for Road Construction Materials with Brauntex Materials for In-House Public Works Projects. (Mr. Gomez)
Discussion/Action to allow the City Manager to execute a contract with Presidio Contracting, LLC for the construction of the Trailhead Parking Lot for the Pond at HEB. (Mr. Gomez)
Discussion/Action to allow the City Manager to approve a contract with JM Pipeline LLC for the Green Valley Rd Water Main Extension. (Mr. Gomez)
Discussion/Action on Potential Modification to FY25 CIP Fire Fleet Replacement Plan. (Chief Troncoso)
Discussion/Action and authorizing the City Manager to sign the Interlocal Agreement for Fire Protection Services with Guadalupe County and the City of Cibolo. (Chief Troncoso)
Discussion/Feedback on adopting the 2021 International Fire Code with amendments. (Chief Troncoso)
Discussion/Feedback on adopting the 2021 International Codes and the 2023 National Electric Code. (Mr. Hanson)
Discussion/Presentation/Feedback on a follow-up presentation related to school traffic and a possible amendment to the City's No Parking ordinance. (Mr. Hugghins)
Discussion/Feedback on the proposed updates to the FY25-27 Council Strategic Plan Implementation Matrix and Draft Annual Report. (Mr. Reed)
Discussion on the Palm Field Subdivision Investigation Report. (Councilman Hicks)
Discussion on Park Valley Road and Haeckerville Road drainage from resident's complaints at the Council Meeting of September 24th. (Councilman Hicks)
Discussion on the fees of open house and garage sale signs. (Councilman Hicks)
Discussion from Councilmembers that have attended seminars, events, or meetings. (Council)
Discussion on items the City Council would like to see on future agendas. (Council)
Discussion on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. (Ms. Cimics)
13. Executive Session
The City Council will meet in Executive Session as Authorized by the Texas Gov’t Code Section 551.071, Consultation with Attorney and Section 551.086 Meeting Concerning Municipally Owned Utility to discuss the following:
The deployment or implementation of critical infrastructure pertaining to the Municipal Water System.
14. Open Session
The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session.
Executive Session Action
15. Adjournment
Adjourn Meeting
This Notice of Meeting is posted pursuant to the Texas Government Code 551.041 - .043 on the front bulletin board of the Cibolo Municipal Building, 200 South Main Street, Cibolo, Texas which is a place readily accessible to the public at all times and that said notice was posted on
Peggy Cimics, TRMC
City Secretary
Pursuant to Section 551.071, 551.072, 551.073, 551.074, 551.076, 551.077, 551.084 and 551.087 of the Texas Govemment Code, the City of Cibolo reserves the right to consult in closed session with the City Attorney regarding any item listed on this agenda. This agenda has been approved by the city's legal counsel and subject in any Executive Session portion of the agenda constitutes a written interpretation of Texas Government Code Chapter 551. This has been added to the agenda with the intent to meet all elements necessary to satisfy Texas Government Code Chapter 551.144.
A possible quorum of committees, commissions, boards and corporations may attend this meeting.
This facility is wheelchair accessible and accessible parking space is available. Request for accommodation or interpretive services must be made 48 hours prior to the meeting. Please contact the City Secretary at (210) 566-6111. All cell phones must be turned off before entering the Council Meeting.
I certify that the attached notice and agenda of items to be considered by the City Council was removed by me from the City Hall bulletin board on the_____day of_________2024.
_____________________________________________________
Name and Title
Date Posted: October 8, 2024 03:45 pm
City of Cibolo
City Council Regular Meeting
Tuesday, October 15, 2024, 6:30 PM
1. Call to Order
As the presiding officer over this meeting, one of my duties is to maintain an appropriate and professional atmosphere to conduct the business of the city. Statements made during the meeting, no matter to whom they are directed, must be made with the utmost respect and dignity of others. It has become apparent that when anyone during a meeting speaks in a manner other than with dignity and respect of others it distracts from and interferes with the Council’s efforts to conduct city business in an efficient and effective manner. Such conduct during our meetings, will be admonished, called “out of order”, and the speaker will lose the floor. Any repeated conduct by a City Councilmember at the same meeting will result in that person losing the eligibility to be recognized to speak beyond one minute per any item on the agenda, other than to make a motion, second a motion or participate in a voice vote on any item.
2. Roll Call and Excused Absences
2.A. Excused Absence
3. Invocation
4. Pledge of Allegiance
5. Presentation of Awards/Recognitions
5.A. Five-year Service Award to Nicole Perez.
5.B. Five-Year Service Award to Mario Troncoso.
6. Proclamations
6.A. Proclamation for Domestic Violence Awareness Month. (Ms. Montoya, Ms. Hinojosa, Ms. Strentzsh, and Ms. Kepcyk)
7. Citizens to be Heard
This is the only time during the Council Meeting that a citizen can address the City Council. It is the opportunity for visitors and guests to address the City Council on any issue to include agenda items. All visitors wishing to speak must fill out the Sign-In Roster prior to the start of the meeting. City Council may not deliberate any non-agenda issue, nor may any action be taken on any non-agenda issue at this time; however, City Council may present any factual response to items brought up by citizens. (Attorney General Opinion - JC-0169) (Limit of three minutes each.) All remarks shall be addressed to the Council as a body. Remarks may also be addressed to any individual member of the Council so long as the remarks are (i) about matters of local public concern and (ii) not disruptive to the meeting or threatening to the member or any attendee. Any person violating this policy may be requested to leave the meeting, but no person may be requested to leave or forced to leave the meeting because of the viewpoint expressed. This meeting is livestreamed. If anyone would like to make comments on any matter regarding the City of Cibolo or on an agenda item and have this item read at this meeting, please email pcimics@cibolotx.gov and vchapman@cibolotx.gov or telephone 210-566-6111 before 5:00 pm the date of the meeting.
8. Consent Agenda - Consent Items (General Items)
(All items listed below are considered to be routine and non-controversial by the council and will be approved by one motion. There will be no separate discussion of these items unless a Council member so requests, in which case the item will be removed from the consent agenda and will be considered as part of the order of business.)
8.A. Approval of the minutes of the Regular City Council Meeting held on September 24, 2024.
8.B. Approval of the July 2024 Check Register pending final acceptance of the City's financial audit for the 23/24 fiscal year.
8.C. Approval of the July 2024 Revenue and Expense Report pending final acceptance of the City's financial audit for the 23/24 fiscal year.
8.D. Approval and authorizing the City Manager to execute a work order with Colliers Engineering to provide services for FY 25 in the amount of $100,000.
9. Staff Update
9.A. Administration
9.B. Police Department/Animal Services
9.C. Information Services Department
10. Resolutions
10.A. Approval/Disapproval of a Resolution of the City of Cibolo assigning the City Attorney's Office to represent Cibolo in the Special Project of filing the CCN Transfer of 3200 acres of Wastewater Utility Service Area with the Public Utility Commission. (Mr. Hyde)
10.B. Approval/Disapproval of a Resolution of the City of Cibolo Nominating a candidate to the Guadalupe County Appraisal District for Election to the Board of Directors. (Mr. Reed/Ms. Cimics)
11. Ordinances
11.A. Approval/Disapproval of an Ordinance for a Conditional Use Permit request to allow a Convenience Storage use for 7.38 acres out of 12.7630 acres tract of certain real property located at 21105 Old Wiederstein Road, legally described as ABS: 277 SUR: J N RICHARDSON 12.7630 AC. (Ms. Huerta)
11.B. Approval/Disapproval of an Ordinance amending the Fiscal Year 2025 Fee Schedule. (Ms. Miranda)
12. Discussion/Action
12.A. Discussion/Action on the approval of the Cibolo Youth Advisory Council applicants. (Mr. Hugghins)
12.B. Discussion/Action on authorizing the City Manager to negotiate a Professional Services Agreement with Freese and Nichols to complete the Cibolo South Sanitary Sewer Master Plan. (Mr. Gomez)
12.C. Discussion/Action on FY 25 CIP Road Projects and Public Works Equipment. (Mr. Gomez)
12.D. Discussion/Action to allow the City Manager to approve an Annual Price Agreement for Road Construction Materials with Brauntex Materials for In-House Public Works Projects. (Mr. Gomez)
12.E. Discussion/Action to allow the City Manager to execute a contract with Presidio Contracting, LLC for the construction of the Trailhead Parking Lot for the Pond at HEB. (Mr. Gomez)
12.F. Discussion/Action to allow the City Manager to approve a contract with JM Pipeline LLC for the Green Valley Rd Water Main Extension. (Mr. Gomez)
12.G. Discussion/Action on Potential Modification to FY25 CIP Fire Fleet Replacement Plan. (Chief Troncoso)
12.H. Discussion/Action and authorizing the City Manager to sign the Interlocal Agreement for Fire Protection Services with Guadalupe County and the City of Cibolo. (Chief Troncoso)
12.I. Discussion/Feedback on adopting the 2021 International Fire Code with amendments. (Chief Troncoso)
12.J. Discussion/Feedback on adopting the 2021 International Codes and the 2023 National Electric Code. (Mr. Hanson)
12.K. Discussion/Presentation/Feedback on a follow-up presentation related to school traffic and a possible amendment to the City's No Parking ordinance. (Mr. Hugghins)
12.L. Discussion/Feedback on the proposed updates to the FY25-27 Council Strategic Plan Implementation Matrix and Draft Annual Report. (Mr. Reed)
12.M. Discussion on the Palm Field Subdivision Investigation Report. (Councilman Hicks)
12.N. Discussion on Park Valley Road and Haeckerville Road drainage from resident's complaints at the Council Meeting of September 24th. (Councilman Hicks)
12.O. Discussion on the fees of open house and garage sale signs. (Councilman Hicks)
12.P. Discussion from Councilmembers that have attended seminars, events, or meetings. (Council)
12.Q. Discussion on items the City Council would like to see on future agendas. (Council)
12.R. Discussion on the review and confirmation of all upcoming special meetings and workshops and scheduling the time, date, and place of additional special meetings or workshops. (Ms. Cimics)
13. Executive Session
The City Council will meet in Executive Session as Authorized by the Texas Gov’t Code Section 551.071, Consultation with Attorney and Section 551.086 Meeting Concerning Municipally Owned Utility to discuss the following:
13.A. The deployment or implementation of critical infrastructure pertaining to the Municipal Water System.
14. Open Session
The City Council will reconvene into Regular Session and take/or give direction or action, if necessary, on items discussed in the Executive Session.
14.A. Executive Session Action
15. Adjournment
15.A. Adjourn Meeting