City of Glendora
Tuesday, March 25, 2025, 7:00 PM
CALL TO ORDER
ROLL CALL
INVOCATION AND PLEDGE OF ALLEGIANCE
HIGH SCHOOL STUDENT REPORTS
1. High School Student Reports
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
2. Public Comments and Correspondence Received
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
3. A Proclamation proclaiming March as "American Red Cross" month
CONSENT CALENDAR
4. Affirm minutes from the February 25, 2025 and March 11, 2025 Regular Joint Meetings
5. City of Glendora and Glendora Successor Agency Investment Report for February 2025
6. Notice of Completion for Bennett Ave., Washington Ave., Westridge Ave. and Bender Ave. Water and Street Improvements Project, Plan Nos. 1338 and 1339
7. Notice of Completion for Cumberland Rd., Palomar Dr., Lone Hill Ave., Amelia Ave., Country Club Dr. and Country Club Vista St. Water and Street Improvements Project, Plan Nos. 1341-1345
8. Approve Amendment No. 3 to Contract with HDL Software LLC for Business License and Transient Occupancy Tax Administration Services
MEMBER AGENDA ITEMS
9. Update of Unscheduled Vacancies on Board of Library Trustees, Office No. 2 (Term Expiring June 30, 2027) and Water Commission, Office No. 3 (Term Expiring June 30, 2025)
UNFINISHED BUSINESS
10. Approve State Homeland Security Program Subrecipient Agreement for Grant Year 2021 with the County of Los Angeles and an Agreement with Flock Group, Inc for additional Automated License Plate Readers
11. Update on Addressing Homelessness
12. 2023-2025 Strategic Plan Update and Consideration of the Draft 2025-2027 Strategic Plan
NEW BUSINESS
13. Annual Report for the Business Improvement District and Consideration of a Resolution Announcing Intentions to Levy and Collect Assessments for Fiscal Year 2026 for the Glendora Village Business Improvement District
14. Award a Contract to Doug Martin Contracting Company, Inc., for Citywide Slurry Seal Project FY 2024-25, Plan No. 1392, in an amount not to exceed $309,942
15. Approve a Professional Services Agreement for Contract Services with SA Associates, Inc. the Design of Water and Street Improvements and Bid Support for upon Cypress Avenue and Adjacent Streets, et al. in the amount of $238,000
16. Adopt and Allocated Funding for Programs Pursuant to the Economic Action Plan
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
CITY OF GLENDORA
CITY COUNCIL, SUCCESSOR AGENCY AND HOUSING AUTHORITY
AGENDA
Tuesday, March 25, 2025
7:00 PM BUSINESS SESSION
CITY HALL COUNCIL CHAMBER, 116 E. FOOTHILL BOULEVARD, GLENDORA
As a courtesy to others attending this meeting, please turn off or place in silent mode all cell phones and other communication devices while in the Council Chamber. Thank you.
MAYOR/CHAIR
David Fredendall, District 2
MAYOR PRO TEM/VICE-CHAIR
Michael Allawos, District 1
COUNCIL/COMMISSIONERS
Karen Davis, District 4
Shaunna Elias, District 3
Mendell Thompson, District 5
CALL TO ORDER
ROLL CALL
INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.
HIGH SCHOOL STUDENT REPORTS
High School Student Reports
REORDERING OF AND ADDITIONS TO THE AGENDA
PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body. Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote. To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
Public Comments and Correspondence Received
Jack Evanilla and Gary Boyer.
MEMBER STATEMENTS/REPORTS
CITY MANAGER AND CITY ATTORNEY STATEMENTS
SPECIAL ITEMS
A Proclamation proclaiming March as "American Red Cross" month
ACTION: Presented.
CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
Affirm minutes from the February 25, 2025 and March 11, 2025 Regular Joint Meetings
ACTION: Approved. Motion carried 5-0.
RECOMMENDED ACTION:— 1. Affirm minutes as presented.
City of Glendora and Glendora Successor Agency Investment Report for February 2025
ACTION: Approved. Motion carried 5-0.
RECOMMENDED ACTION:— 1. Receive and file the Monthly Investment Activity Report for February 2025.
Notice of Completion for Bennett Ave., Washington Ave., Westridge Ave. and Bender Ave. Water and Street Improvements Project, Plan Nos. 1338 and 1339
ACTION: Approved. Motion carried 5-0.
RECOMMENDED ACTION:— 1. Accept the completion of Bennett Ave., Washington Ave., Westridge Ave., and Bender Ave. Water and Street Improvements Project, Plan Numbers 1338 & 1339 by Gentry Brothers, Inc.;
— 2. Approve the final contract amount of $4,330,143.79;
— 3. Authorize the Mayor or his designee to sign & file the Notice of Completion with the County of Los Angeles Registrar-Recorder;
— 4. Authorize the City Manager to release the project retention in the amount of $216,507.19 to Gentry Brothers, Inc. 35 days following recordation of the Notice of Completion;
— 5. Authorize the release of the Payment Bond in the amount of $4,262,887.50, six months after recordation of the Notice of Completion, if no claims have been received; and
— 6. Authorize the release of the Performance Bond one-year following recordation of the Notice of Completion if the improvements remain free from defects in materials and workmanship.
Notice of Completion for Cumberland Rd., Palomar Dr., Lone Hill Ave., Amelia Ave., Country Club Dr. and Country Club Vista St. Water and Street Improvements Project, Plan Nos. 1341-1345
ACTION: Approved. Motion carried 5-0.
RECOMMENDED ACTION:— 1. Accept the completion of Cumberland Rd., Palomar Dr., Lone Hill Ave., Amelia Ave., Country Club Dr. and Country Club Vista St. Water and Street Improvements Project, Plan Nos. 1341-1345 by Gentry Brothers, Inc.;
— 2. Approve the final contract amount of $2,725,609.80;
— 3. Authorize the City Manager or his designee to sign & file the Notice of Completion with the County of Los Angeles Registrar-Recorder;
— 4. Authorize the Mayor to release project retention in the amount of $136,280.49 to Gentry Brothers, Inc. 35 days following recordation of the Notice of Completion;
— 5. Authorize the Release of the Payment Bond in the amount of $3,047,880, six months after recordation of the Notice of Completion, if no claims have been received; and
— 6. Authorize the release of the Performance Bond one year following recordation of the Notice of Completion if the improvements remain free from defects in materials and workmanship.
Approve Amendment No. 3 to Contract with HDL Software LLC for Business License and Transient Occupancy Tax Administration Services
ACTION: Approved. Motion carried 5-0.
RECOMMENDED ACTION:— 1. Approve Amendment No. 3 to Contract with HDL Software LLC for Business License and Transient Occupancy Tax Administration Services for a one-year extension with authorization for the City Manager to extend the term.
MEMBER AGENDA ITEMS
Update of Unscheduled Vacancies on Board of Library Trustees, Office No. 2 (Term Expiring June 30, 2027) and Water Commission, Office No. 3 (Term Expiring June 30, 2025)
ACTION: Approved. Motion carried 5-0. Board of Library Trustees, Option 2: Direct staff to extend application deadline to April 8, 2025. Water Commission, Option 1: Direct staff to postpone recruitment to fill unscheduled vacancy on the Water Commission, Office No. 3 until the annual recruitment is conducted.
RECOMMENDED ACTION:— 1. Provide direction to staff on the unscheduled vacancy on the Board of Library Trustees (Office No. 2; Term ending June 30, 2027) and on the Water Commission (Office No. 3; Term ending June 30, 2025).
UNFINISHED BUSINESS
Approve State Homeland Security Program Subrecipient Agreement for Grant Year 2021 with the County of Los Angeles and an Agreement with Flock Group, Inc for additional Automated License Plate Readers
ACTION: Approved. Motion carried 5-0.
RECOMMENDED ACTION:— 1. Approve the 2021 State Homeland Security Program Subrecipient Agreement with County of Los Angeles; and
— 2. Approve a two-year agreement with Flock Group, Inc., for the use of eleven (11) additional automated license plate readers in the amount of $104,450.
— 3. Approve an increase in estimated revenues and a supplemental appropriation in the FY2024-25 Midcycle Budget from Grant Funds 280 in the amount of $72,000.
Update on Addressing Homelessness
ACTION Approved. Motion carried 5-0.
RECOMMENDED ACTION:— 1. Receive an update on services provided and efforts undertaken to assist individuals experiencing homelessness in the City;
— 2. Award a Professional Services Agreement to the Los Angeles Centers for Alcohol and Drug Abuse (L.A. CADA) in the amount of $262,500 a year for a two-year term for homeless services and temporary housing, with one optional one-year extension, for a not to exceed amount of $525,000; and
— 3. Authorize the City Manager, or his designee, to execute the two-year Professional Services Agreement with L.A. CADA with one optional one-year extension, including making minor non-substantive changes.
2023-2025 Strategic Plan Update and Consideration of the Draft 2025-2027 Strategic Plan
ACTION: Approved. Motion carried 5-0.
RECOMMENDED ACTION:— 1. Receive an update on the 2023-2025 Strategic Plan;
— 2. Receive an update and provide direction on the Draft 2025-2027 Strategic Plan
NEW BUSINESS
Annual Report for the Business Improvement District and Consideration of a Resolution Announcing Intentions to Levy and Collect Assessments for Fiscal Year 2026 for the Glendora Village Business Improvement District
ACTION: Approved. Motion carried 5-0.
RECOMMENDED ACTION:— 1. Approve the FY 2025-2026 Business Improvement District Annual Report; and
— 2. Adopt a City Council Resolution entitled, "A Resolution of the City Council Announcing Intentions to Levy and Collect Assessments for the Fiscal Year 2025-2026 for the Glendora Village Business Improvement District as Permitted by the Parking and Business Improvement Area Law of 1989 (California streets and highways code section 36500 et seq)."
Award a Contract to Doug Martin Contracting Company, Inc., for Citywide Slurry Seal Project FY 2024-25, Plan No. 1392, in an amount not to exceed $309,942
ACTION: Approved. Motion carried 5-0.
RECOMMENDED ACTION:— 1. Adopt a Categorical Exemption from the California Environmental Quality Act Pursuant to Section 15301(c) of the California Code of Regulations;
— 2. Award the Contract to Doug Martin Contracting Company, Inc for Citywide Slurry Seal Project FY 2024-25, Plan No. 1392, in the amount of $309,942;
— 3. Authorize a ten percent (10%) contingency in the amount of $30,994;
— 4. Authorize the Public Works Director to execute any necessary change orders in an amount not to exceed 10% of the original contract amount; and
— 5. Authorize the City Manager or his designee to execute the agreement including minimal and/or non-substantive changes.
Approve a Professional Services Agreement for Contract Services with SA Associates, Inc. the Design of Water and Street Improvements and Bid Support for upon Cypress Avenue and Adjacent Streets, et al. in the amount of $238,000
ACTION: Approved. Motion carried 5-0.
RECOMMENDED ACTION:— 1. Award an Agreement for Contract Services to SA Associates, Inc. for the design of water and street improvements and Bid Support for portions of Cypress Ave and adjacent streets, in the amount of $238,000;
— 2. Authorize the City Manager or his designee to execute the Agreement, including any minimal and/or non-substantive changes; and
— 3. Approve a supplemental appropriation from the Measure M Fund (234) in the amount of $60,000 and the Water Capital Fund (502) in the amount of $178,000 for this project.
Adopt and Allocated Funding for Programs Pursuant to the Economic Action Plan
ACTION: Approved. Motion carried 5-0.
RECOMMENDED ACTION:— 1. Approve programs implementing the Economic Action Plan.
MEMBER/STAFF CLOSING COMMENTS
ADJOURNMENT
Date Posted: March 21, 2025 05:38 pm
City of Glendora
City Council
Tuesday, March 25, 2025, 7:00 PM
1. CALL TO ORDER
2. ROLL CALL
3. INVOCATION AND PLEDGE OF ALLEGIANCE
In permitting a nonsectarian invocation, the City does not intend to proselytize, advance, or disparage any faith or belief. Neither the City nor the City Council endorses any particular belief or form of invocation.
4. HIGH SCHOOL STUDENT REPORTS
1. High School Student Reports
5. REORDERING OF AND ADDITIONS TO THE AGENDA
6. PUBLIC COMMENT
Three (3) Minute speaking time limit, speaking once, unless upon motion, such time is extended by the legislative body. Any person may request to address a legislative body during a public meeting. Speakers are limited to three (3) minutes, speaking once, on both on- and off- agenda items, unless, upon motion, such time is extended by the legislative body. Such statements shall only be allowed during the Public Comment portion of the agenda. If there are any public hearings scheduled, individuals will be given an additional opportunity to comment under said items. Speakers are not permitted to yield their time to another speaker. Public comment is limited to 30 minutes at each meeting, with the ability to extend if the legislative body so chooses by majority vote. To ensure that the public is able to participate, the City may provide a variety of ways in which the public can submit their comment: in person, email, phone call, mail and any other method which may become available. Methods of participation may be subject to change during other such times when a State of Emergency, Health Order or State Executive Order limits in-person participation.
2. Public Comments and Correspondence Received
7. MEMBER STATEMENTS/REPORTS
8. CITY MANAGER AND CITY ATTORNEY STATEMENTS
9. SPECIAL ITEMS
3. A Proclamation proclaiming March as "American Red Cross" month
10. CONSENT CALENDAR
Items on the Consent Calendar will be enacted by one motion without individual discussion. There will be no separate discussion of these items unless a member of the governing body requests specific item(s) be removed from the Consent Calendar for separate action. Items removed from the Consent Calendar will be considered after the Consent Calendar is approved. Anyone wishing to address a Consent Calendar item should do so during the Public Comment Period.
4. Affirm minutes from the February 25, 2025 and March 11, 2025 Regular Joint Meetings
5. City of Glendora and Glendora Successor Agency Investment Report for February 2025
6. Notice of Completion for Bennett Ave., Washington Ave., Westridge Ave. and Bender Ave. Water and Street Improvements Project, Plan Nos. 1338 and 1339
7. Notice of Completion for Cumberland Rd., Palomar Dr., Lone Hill Ave., Amelia Ave., Country Club Dr. and Country Club Vista St. Water and Street Improvements Project, Plan Nos. 1341-1345
8. Approve Amendment No. 3 to Contract with HDL Software LLC for Business License and Transient Occupancy Tax Administration Services
11. MEMBER AGENDA ITEMS
9. Update of Unscheduled Vacancies on Board of Library Trustees, Office No. 2 (Term Expiring June 30, 2027) and Water Commission, Office No. 3 (Term Expiring June 30, 2025)
12. UNFINISHED BUSINESS
10. Approve State Homeland Security Program Subrecipient Agreement for Grant Year 2021 with the County of Los Angeles and an Agreement with Flock Group, Inc for additional Automated License Plate Readers
11. Update on Addressing Homelessness
12. 2023-2025 Strategic Plan Update and Consideration of the Draft 2025-2027 Strategic Plan
13. NEW BUSINESS
13. Annual Report for the Business Improvement District and Consideration of a Resolution Announcing Intentions to Levy and Collect Assessments for Fiscal Year 2026 for the Glendora Village Business Improvement District
14. Award a Contract to Doug Martin Contracting Company, Inc., for Citywide Slurry Seal Project FY 2024-25, Plan No. 1392, in an amount not to exceed $309,942
15. Approve a Professional Services Agreement for Contract Services with SA Associates, Inc. the Design of Water and Street Improvements and Bid Support for upon Cypress Avenue and Adjacent Streets, et al. in the amount of $238,000
16. Adopt and Allocated Funding for Programs Pursuant to the Economic Action Plan
14. MEMBER/STAFF CLOSING COMMENTS
15. ADJOURNMENT
